Package 3: Turnover Coordination Services

DESCRIPTION

This is the On-the-day coordination that is essential to make every detail of your wedding crease-free. If you are almost halfway through your wedding planning; and/or have signed contracts with your suppliers of choice but need the assistance to see the preparation through its final details, this package will work for you. Please note that turnover services start within six (6) weeks before the wedding date.

INCLUSION 

PRE-EVENT and WEDDING DAY PROPER that include wedding planning kits, match-up with pre-screened professional merchant merchants, comprehensive assistance from the pre-wedding to post-reception preparations and more.

PRE-EVENT

  1. Consultation from the signing of Contract of Agreement by email, SMS  or phone
  2. Match-up with additional pre-screened professional wedding merchants and providers, as per request of client
  3. Advise and consultation on budget planning and management; wedding etiquette, trends and customs; selection of music for the ceremony, reception and dinner
  4. Up to 5 consultative meet-ups with client before the wedding day
  5. Review of all contracts signed between client and contracted coordinator
  6. Ocular inspection of the ceremony and reception venues
  7. Conceptualize wedding reception program
  8. Meet with the contracted Emcee to discuss the program with
  9. Final check on the wedding arrangements, requirements,  wedding day schedule, copy of the programs, arrangements made with the service providers, and guest list

WEDDING DAY PROPER

  • Check on the bride 5 hours before the ceremony, and coordinate on last minute details. A staff is assigned to assist the bride with the general preparation , such as donning of the bridal gown;  getting into the bridal car and during the  bridal entrance
  • Assist in laying out of wedding gown and all bridal items and accessories for the pictorials
  • Check the flower count delivered for the principal sponsors and entourage
  • Monitor on the tasks delegated to Hair and Make-up stylist, photographers, videographers, Florists, Bridal Car
  • Assemble items for the reception: gifts, favors; wines, etc.
  • Assemble items for the wedding ceremony:  missalettes/programmes, veil, cord, matches, unity candle (if applicable), flowers, etc.
  • Provide client with entourage duties during the ceremony and reception
  • Facilitate in minor tasks such as coordinate payment for suppliers,  order meals , etc

CEREMONY VENUE

  • Coordinate with the Church staff/ceremony venue manager
  • Check the ceremony venue set-up, such as seating arrangements of entourage/sponsors/parents; couple’s pews and chairs; set-up of the two big candles and/or the Unity Candle Set; musician’s seating arrangements; carpet laying; delivery and set up of flower decoration
  • Ensure the prompt arrival of the musicians and singer; the Officiating Priest/Minister; the lector, commentator, and readers (Catholic)-or equivalent
  • Take charge with the distribution of corsages, bouquets and boutonnieres to the entourage; and the Missalettes or wedding programs
  • Provide instructions to the attendants on seating plan of Sponsors: Principal, Secondary, and other Bridal Entourage
  • Assemble the veil, cord, matches, candles, offertory items, ring and arras pillows; and hand over the items correspondingly
  • Assist in the Processional line-up
  • Collect for safekeeping the candles, veil, cord, arras and arras pillows, and the copy of marriage license (if provided) after the ceremony
  • Final check to ensure items are intact before leaving the venue

RECEPTION

A. About 3 to 5 hours prior the arrival of the bridal party

  1. Final check on room set-up: the   table orientation;  stage/dance floor and general layout of the area; set-up of presidential table, registration tables (if   applicable), gift table, reception table, and/or guest book table; seating and place cards; placement of special linens on tables; table numbers and chair counts per table
  2. Check deliveries of cake and set-up of cake display; flowers and decoration set-up; and souvenirs and give-away
  3. Check the arrival of the musicians, sound systems, entertainers, host/emcee, AVP equipment (if applicable)
  4. Coordinate with the Maitre’d or Captain Waiter and the Banquet representative
  5. Coordinate with photographers and videographers
  6. Ensure that the gift table is manned to oversee the gifts

B. Upon arrival of the Bridal Party

  1. Arrange the reception line of the bridal party
  2. Handle the registration/reception of guests: informing them of table/seating assignments
  3. Assist in accounting for  the received gifts
  4. Line up bridal party for the entrance and announcements (if in the program)

Cue the host in various parts of the program; and assist in the ff:

  • cue Best Man, respective father of Bride and Groom for the Toasting
  • cue Bride and Groom for cake cutting
  • cue Bride for bouquet throw
  • cue Bride and Groom for the garter throw
  • cue and assist attendants for distribution of gifts/ souvenirs/ give-aways to sponsors and entourage
  1. Assist in Guest Book signing
  2. Assist the emcee/host in keeping track of the minutes of each event segment to ensure program continuity
  3. Assist in scheduling the meals of the different service providers present at the reception
  4. Course payments to the suppliers at the end of the reception event
  5. Assist in packing all gifts and personal items used during the ceremony and reception; There will be a corresponding “TURNOVER CHECKLIST” during this part
  6. Assist in packing leftovers, distribution of wedding cake, and other items as per the client request.